Office and Administrative Assistant intern H/F
Office and Administrative Assistant intern H/F
About us
Owkin is an AI biotechnology company that uses AI to find the right treatment for every patient. We combine the best of human and artificial intelligence to answer the research questions shared by biopharma and academic researchers. By closing the translational gap between complex biology and new treatments, we bring new diagnostics and drugs to patients sooner.
Owkin has raised over $300 million and became a unicorn through investments from leading biopharma companies (Sanofi and BMS) and venture funds (Fidelity, GV and BPI, among others).
Owkin is seeking the best and brightest to join our fast-growing and dynamic team.
About the role:
The Office and Administrative Assistant intern has the opportunity to join a fast growing start-up and help the people team on their day to day tasks.
As an Office and Administrative Assistant intern, you will be at the heart of day to day life of the Owkin Paris office, helping on the execution of all internal events, all company offsites, team offsites, recurrent events, thematic events. You will be reporting to the People & Culture Manager and work directly with her.
In particular, you will:
As an Office and Administrative Assistant intern you’ll be in charge of:
- Assist the People & Culture Manager on her tasks,
- Help ensuring the smooth day-to-day running of the office
- Coordinate our F&B supplier, delivery of fruits and snacks twice a week,
- Ordering organize recurrent order such as office supplies F&B orders
- Resolve office-related malfunctions and respond to requests or issues
- Perform receptionist duties when needed
- Greet visitors as needed
- Assist in the organization of company events, Lunch & Learn, Birthday parties, After work etc
- Assist in various other administrative and organizational tasks
- track all mailing, distribute to the recipient, send mailing
- Be in charge of incoming/outcoming mailing in a timely manner
- Assist to optimize processes
- Coordinate with other departments to ensure compliance with established policies
- Maintain supplier inventory
- Maintain trusting relationships with suppliers and colleagues
Position is based in our Paris office.
About you
Required qualifications / experience:
- You are highly motivated to help a team achieve their missions and objectives
- You have a high sense of service and solution oriented
- You are dynamic and able to juggle multiple work streams
- You have excellent interpersonal skills, good listening skills, customer orientation (internal and external), high level of ethics, curiosity and willingness to learn;
- You are fun to work with, honest and transparent, excited to work in a dynamic, fast-paced environment;
- You are able to work in an international context
- You are an excellent communicator, with a good level of English
What we offer
- Competitive salary & excellent benefits package
- Flexible work organization and access to remote work
- Friendly and informal working environment
- Opportunity to work with an international team with high technical and scientific backgrounds
Recruitment Process & Security
- Please attach a CV.
- Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, gender, sexual orientation, age, color, religion, national origin, protected veteran status or on the basis of disability.
- Owkin is a great place to work. Unfortunately, being a coveted workplace means we are vulnerable to recruitment phishing scams. We urge all job seekers and candidates to be wary of potential scams. Most of these have individuals posing as representatives of prominent companies, including Owkin, with the aim of obtaining personal, sensitive, or financial information from applicants. These scams prey upon an individual’s desire to obtain a job and can sometimes “feel” like a genuine recruitment process. Some red flags are identified below. Should you encounter a recruitment process that claims to be for Owkin but is not consistent with the below, please do not provide any personal or financial information:
- Legitimate Owkin recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn. However, further
- communication is always through an official Owkin email address (from the @owkin.com domain), over the phone or though Recruitment platforms (WelcomeKit, talent.io, hidden.market, Fifty Talent or Hiresweet);
- Legitimate Owkin recruiters will not solicit personal data from candidates during the application phase including, but not limited to, date of birth, social security numbers, or bank account information;
- Legitimate Owkin interviews may be conducted over the phone, in person, or via an approved enterprise videoconferencing service (such as Google Meets or Highfive). They will never occur via Signal, Telegram or Messenger
- Legitimate Owkin offers of employment are based on merit and only extended once a candidate has interviewed with members of the hiring team. Offers will be extended both verbally and in written format. Owkin may request some personal information to initiate the hiring process, but this will be through protected means.
- Please attach a CV.
- Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, gender, sexual orientation, age, color, religion, national origin, protected veteran status or on the basis of disability.
- Owkin is a great place to work. Unfortunately, being a coveted workplace means we are vulnerable to recruitment phishing scams. We urge all job seekers and candidates to be wary of potential scams. Most of these have individuals posing as representatives of prominent companies, including Owkin, with the aim of obtaining personal, sensitive, or financial information from applicants. These scams prey upon an individual’s desire to obtain a job and can sometimes “feel” like a genuine recruitment process. Some red flags are identified below. Should you encounter a recruitment process that claims to be for Owkin but is not consistent with the below, please do not provide any personal or financial information:
- Legitimate Owkin recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn. However, further
- communication is always through an official Owkin email address (from the @owkin.com domain), over the phone or though Recruitment platforms (WelcomeKit, talent.io, hidden.market, Fifty Talent or Hiresweet);
- Legitimate Owkin recruiters will not solicit personal data from candidates during the application phase including, but not limited to, date of birth, social security numbers, or bank account information;
- Legitimate Owkin interviews may be conducted over the phone, in person, or via an approved enterprise videoconferencing service (such as Google Meets or Highfive). They will never occur via Signal, Telegram or Messenger
- Legitimate Owkin offers of employment are based on merit and only extended once a candidate has interviewed with members of the hiring team. Offers will be extended both verbally and in written format. Owkin may request some personal information to initiate the hiring process, but this will be through protected means.
If you think that you have been a victim of fraud,
- Check the identity of recruiters on LinkedIn and the website https://owkin.com/team/
- Check the existence of the position on our website https://owkin.welcomekit.co/
- Notify Owkin's recruitment unit at this address hiring@owkin.com
- contact the following authorities:
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