Office / Administration Intern H/F

Office / Administration Intern H/F

About us

Owkin exists to find the right treatment for every patient. Our focus is to use artificial intelligence to discover and develop better treatments for unmet medical needs, starting with the fight against cancer.

In November, Owkin became a 'unicorn' - a startup worth more than $1 billion - through a $180 million investment from pharmaceutical company Sanofi. As a result, we are now looking for the brightest and best talent to help us to go even further in achieving our mission.

Learn more about us

 

About the role:

The Office and Administrative Assistant intern has the opportunity to join a fast growing start-up and help the people team on their day to day tasks. 

As an Office and Administrative Assistant intern, you will be at the heart of day to day life of the Owkin Paris office, helping on the execution of all  internal events, all company offsites, team offsites, recurrent events, thematic events. You will be reporting to the People & Culture Manager and work directly with her.

Your Responsibilities and duties :

As an Office and Administrative Assistant  intern you’ll be in charge of: 

  • Assist the People & Culture Manager with tasks and duties,
  • Help ensuring the smooth day-to-day running of the office 
    • Coordinate our F&B supplier, delivery of fruits and snacks twice a week, 
    • Ordering organize recurrent order such as office supplies F&B orders 
    • Resolve office-related malfunctions and respond to requests or issues
  • Assist on the office move
  • Perform receptionist duties when needed
    • Greet visitors as needed
  • Assist in the organization of company events, Lunch & Learn, Birthday parties, After work etc 
  • Assist in various other administrative and organizational tasks
    • track all mailing, distribute to the recipient, send mailing 
    • Be in charge of incoming/outcoming mailing in a timely manner
  • Assist to optimize processes 
    • Coordinate with other departments to ensure compliance with established policies
    • Maintain supplier inventory 
  • Maintain trusting relationships with suppliers and colleagues

Requirements

  • You are highly motivated to help a team achieve their missions and objectives 
  • You have a high sense of service and solution oriented
  • You are dynamic and able to juggle multiple work streams 
  • You have excellent interpersonal skills, good listening skills, customer orientation (internal and external), high level of ethics, curiosity and willingness to learn;
  • You are fun to work with, honest and transparent, excited to work in a dynamic, fast-paced environment;
  • You are able to work in an international context
  • You are an excellent communicator, with a good level of English

Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, colour, religion, national origin, protected veteran status or on the basis of disability.

 

Position is based in our Paris or Nantes offices or remotely.

 

What we offer

  • Competitive salary & excellent benefits package
  • Flexible work organization and access to remote work
  • Friendly and informal working environment
  • Opportunity to work with an international team with high technical and scientific backgrounds

Recruitment Process & Security

  • Please attach a cover letter and a CV.
  • Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, gender, sexual orientation, age, color, religion, national origin, protected veteran status or on the basis of disability.
  • Owkin is a great place to work. Unfortunately, being a coveted workplace means we are vulnerable to recruitment phishing scams. We urge all job seekers and candidates to be wary of potential scams. Most of these have individuals posing as representatives of prominent companies, including Owkin, with the aim of obtaining personal, sensitive, or financial information from applicants. These scams prey upon an individual’s desire to obtain a job and can sometimes “feel” like a genuine recruitment process. Some red flags are identified below. Should you encounter a recruitment process that claims to be for Owkin but is not consistent with the below, please do not provide any personal or financial information:
  • Legitimate Owkin recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn. However, further 
  • communication is always through an official Owkin email address (from the @owkin.com domain), over the phone or though Recruitment platforms (WelcomeKit, talent.io, hidden.market, Fifty Talent or Hiresweet);
  • Legitimate Owkin recruiters will not solicit personal data from candidates during the application phase including, but not limited to, date of birth, social security numbers, or bank account information;
  • Legitimate Owkin interviews may be conducted over the phone, in person, or via an approved enterprise videoconferencing service (such as Google Meets or Highfive). They will never occur via Signal, Telegram or Messenger
  • Legitimate Owkin offers of employment are based on merit and only extended once a candidate has interviewed with members of the hiring team. Offers will be extended both verbally and in written format. Owkin may request some personal information to initiate the hiring process, but this will be through protected means.

 

If you think that you have been a victim of fraud, 

Role

Office / Administration Intern H/F

Team

Location

Paris

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